Job Position – Administrative Assistant I
Required Qualification and Experience
Education: Diploma or Level IV in Customer Contact and Secretarial Operation Coordination, Secretarial Science, Administrative Secretary, Office Administration and Secretarial Science, and Administrative Services Management & Technology System or related fields.
No prior experience required and Coc Level IV obligatory.
Age shall not exceed 40 years
Work Place: Addis Ababa
Required Skills
Oral and written communication
Adaptability
Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, Powerpoint
Communication
Attention to detail
Team work
Job Purpose
Greets and directs visitors, including employees and customers
Type reports and other periodic performance reports
Manage and organize files and records
Facilitate office facilities (stationery and other supplies)
Organize/arrange meetings, take minutes and prepare reports of the meetings.
Receive and handle different incoming and outgoing correspondences
Prepare letters/memos and distribute the letters when signed and instructed to concerned parties
Follow up and ensure that outgoing letters and correspondences are timely dispatched to the intended addressee;
Register all out going letters and correspondences and maintain a copy in the proper file
Produce and distribute correspondence memos, letters, faxes , study documents and others
Performs other duties as assigned
