Job Vacancy at Ethiopian Human Rights Commission (EHRC)

The Ethiopian Human Rights Commission (EHRC) is seeking qualified candidates for the position of Program Assistant. EHRC is committed to protecting children from all forms of harm and creating a safe and welcoming work environment, adhering to a zero-tolerance policy on sexual harassment and any harm against children. Only candidates aligned with these principles will be considered.

Position: Program Assistant

Qualifications and Experience:

• Education:
  • BA Degree or Level 4 Diploma in Management, Administration, Secretarial Science, Office Management, or related fields.
• Experience:
  • 2 years of experience with a BA.
  • 4 years of relevant experience with a Diploma.
  • Experience in event management, travel, and logistics is a strong plus.
• Skills:
  • Computer literate.
  • Knowledge of Amharic is required; knowledge of other local languages is advantageous.

Purpose of the Job:

To provide program and administrative support to ensure the efficient operation of the Department, assist the Director with various tasks related to office organization and communication, and manage confidential and time-sensitive materials.

Main Duties and Responsibilities:

• Manage and maintain the Director’s calendar, including scheduling appointments, meetings, and conference calls.
• Support the coordination of logistics for events, workshops, and training sessions.
• Coordinate travel itineraries, including flights, accommodations, and other travel needs for the Director and team.
• Draft and edit correspondence, communications, presentations, and documents on behalf of the Director and team.
• Produce and distribute memos, letters, faxes, and forms to respective offices.
• Secure appropriate signatures and track documents through the approval process.
• Receive phone calls and welcome guests visiting the office.
• Provide assistance and support to the Director on various projects, including new employee onboarding.
• Prepare agendas for meetings and create briefing materials and presentations as needed.
• Coordinate with the warehouse team to ensure sufficient office supplies.
• Complete purchase requisitions for materials, supplies, equipment, and repairs.
• Maintain up-to-date record-keeping and filing systems for the directorate/unit.

Location:

• Addis Ababa, Head Office

Salary Range:

• Gross monthly salary of ETB 9,102.00 – ETB 10,537 plus ETB 3,600.00 housing allowance and ETB 2,200.00 transport allowance, depending on qualifications, experience, and earning history.

Application Deadline:

• September 17th, 2024

Interested candidates are encouraged to apply in accordance with the application guidelines provided by EHRC.

How to Apply

Interested candidates should follow these instructions to apply for the Program Assistant position:

1. Covering Letter: Write a covering letter that explains:
   • Why you are interested in this role.
   • Why you are the right person for the job.
2. CV: Include a recent CV.
3. Email Submission: Send your application to the following email address:
   • Email: HRM@ehrc.org
   • Subject Line: Please include the name of the position in the subject line of the email (e.g., “Program Assistant”).

Important Notes:

• Applications that do not follow the specified procedure will be automatically rejected.
• Please do not respond to the automatic reply you receive after submission.
• Only short-listed candidates will be contacted for a written exam and interview.
• Women candidates and candidates with disabilities are highly encouraged to apply.